• Wednesday November 1st – Accelerated Expense Report Submission Begins (48 hours)
  Associates who have eligible expenses for events worked in the month of November will have an accelerated submission timeline. All expense reports should be submitted within 48 hours of completing an event. Reminder, expense reports should not be submitted prior to working an event. Please visit the Personnel Portal to view the full Travel & Expense Policy.
• Friday November 10th – Current Personnel Portal No Longer Active
  The current Personnel Portal is no longer active beginning on Friday, November 10th, and Associates do not have access. Associates will work outside the Portal during the transition to our go live date on Monday, November 27th.
  • Expense Management Temporary Changes, November 6 — early December: All confirmed On Call Associates will receive an expense report via email for all events during this time period. Expense reports will be returned to screening@hfit.com. You will receive instructions within the email as you receive expense reports.
  • Travel Plan Communications will be sent via email November 10 into early December.
  • Recruitment and Event Notification will occur outside the Personnel Portal from November 10 - November 26. You will receive emails to notify you of future opportunities.
  • Communicate your event changes and questions through screening@hfit.com. Please follow protocol if you have an emergency 24 hours before and need to cancel from an event, always contact your Event Manager and screening@hfit.com.
  • Address changes can be submitted through screening@hfit.com from November 11 - November 26.
  • Unique to Seminar Presentations: Our scheduled On-Call Health Educators will receive specific directions with the following reminders:
    • Preparation Tasks: Download all presentation materials, coversheet and attendance sign in sheet in advance of the seminar
    • Save and ensure accessibility to Site Address, Site Contact Phone Number, Site directions and any applicable event notes prior to seminar
    • Send all post event requirements (survey coversheet & attendance) to seminars@hfit.com within the expected timeframe
    • Timecards will be submitted for you during this transition period, you will not be required to submit your timecard from November 11 - November 26
• Monday November 27th — New EMS Personnel Portal Go Live!
  Beginning Monday November 27th, Associates will begin using the NEW EMS Personnel Portal (Event Notifications/Scheduling, Timecards, Travel Logistics & More!). All eligible expenses will need to be submitted directly via Concur Expense Management System.

Questions? Please submit questions to screening@hfit.com with the subject line: EMS Relaunch. We will provide content in our weekly communications based on the questions we receive.